HOW THE SURVEYOR HANDLING ÍSM' - 2

2.4 Extension, Revising an Entry, Invalidation and Returning of Certificates
2.4.1 Extension of Certificates
The extension of a Certificate, (except Interim SMC), is not allowed, although the validity of Interim SMC is allowed to be extended for a further six months maximum, provided the Government grants permission to do so, in special cases.

2.4.2 Revising an Entry on a Certificate
When the particulars, such as ship’s name, mentioned in the SMC are changed, an Additional Audit to rewrite the SMC is required. Also please be advised that in case of a change of Company’s name and/or Address, an Additional Audit to rewrite the SMC(s) is required, in addition to an Additional Audit to rewrite the DOC.

2.4.3 Invalidation of a DOC
A DOC shall become invalid when;
(1) a Company has not undergone an Annual Audit in time;
(2) there is evidence of an unresolved MNC;
(3) corrective actions for NCs are not completed within the agreed schedule;
(4) amendments to the ISM Code are not taken into account by the Company;
(5) when audit fees and expenses have not been paid by the Company.

2.4.4 Invalidation of a SMC
A SMC shall become invalid when;
(1) a Company has not undergone an IntermediateAudit of that ship within the designated period of time;
(2) there is evidence of an unresolved MNC;
(3) corrective actions for NCs are not completed within the agreed period of time;
(4) amendments to the ISM Code are not taken into account by the Company;
(5) the DOC of the Company is invalidated;
(6) a ship is not provided with the trading certificates necessary for her operation;

3. Type of Audit and its Timing
3.1 Type of Company Audit and its Timing
Company Audits consists of following five types;
􀁻 Initial Audit:
Shall be conducted to issue a DOC for a Company for the first time.
􀁼 Audit for issuing Interim DOC:
Shall be conducted to issue an Interim DOC for a newly established Company or a Company newly implementing its SMS who has not operated its SMS for three months or more, or to issue an Interim DOC for a Company to add a new ship type(s) which are not stated on the existing DOC.
􀁽 Annual Audit:
Shall be conducted every year between three months before and after each anniversary date (please refer to page ii)
􀁾 Renewal Audit:
Shall be conducted within three months*1 before the expiry date of the existing DOC.
􀁿 Additional Audit:
Shall be conducted to verify effective actions are taken for MNC as necessary (refer to 6.2), and whenever needed. (Refer to 4.5)
*1: Regarding a Renewal Audit completed more than three months before the expiry date of existing DOC, please refer to 2.1.1.

3.2 Type of Shipboard Audit and its Timing
Shipboard Audits consists of following five types;

􀁻 Initial Audit:
Shall be conducted to issue a SMC for a Ship for the first time.

􀁼 Audit for issuing an Interim SMC:
Shall be conducted to issue an Interim SMC for a ship which has not operated under the Company’s SMS for three months or more.

􀁽 Intermediate Audit:
Shall be conducted between the second and third anniversary date (please refer to page ii)

􀁾 Renewal Audit:
Shall be conducted within three months*1 before the expiry date of the existing SMC.

􀁿 Additional Audit:
Shall be conducted to verify effective actions are taken for MNC as necessary (refer to 6.2), and whenever needed. (Refer to 5.3)
*1: Regarding a Renewal Audit completed more than three months before the expiry date of existing SMC, please refer to 2.2.1.